Accounts

An account represents the highest level of scoping for Ooyala Flex objects, and nothing can be accessed outside an account. An account is normally assigned to a company or business unit. It can consist of sub-accounts, groups, roles, workspaces, and users. Object visibility is currently set at the account level.

Most customisation of Ooyala Flex occurs at the account level. The following properties can be set and viewed at account level:

  • Ooyala Flex Console URL: Typically the account name (with character escaping where necessary) pre-pended to the main Ooyala Flex console domain, for example: account.ooyalaflex.com
  • Master Account: The person who owns all the accounts/sub-accounts and also administers and manages the entire account.
  • Metadata: Custom fields for managing basic account details.
  • Members: A collection of users that belong to this account.
  • Sub-Accounts: A collection of sub-accounts that belong to this account.
  • Groups: A collection of groups that belong to this account.
  • Roles: A collection of roles that belong to this account.
  • Variants: Can be used to customise existing object types.
  • Properties: Supports the advanced configuration of Ooyala Flex at the account level and also environmental variables.
  • Theme: The branding, look and feel of an account.

The Master Account

The Master Account is created when a new Ooyala Flex platform is installed. The master account owns all other accounts, and is only accessed by the master user. A master account is primarily used for setting up other accounts, as well as system-wide configuration.The Master account is immutable and always exists.

There are two types of accounts that can be created with the master account.

  • Account
  • Sub-Account

Creating an Account

  1. Log in in as master user (also known as Owner) the owner of the account that will be making the new account or sub-account.

  2. On the Toolbar, click New and select Account from the drop down menu. Image

  3. From the drop down, select Account. Image

  4. In the Create new Account section, fill in a name and an optional description.

  5. Click Save to finalise.

  6. Click Enable to enable the account.

  7. Set up any properties for your new account. In particular, obtain and apply URLs.

Creating a Sub-Account

A sub-account represents an account that belongs to an existing account. Sub-accounts are useful, for example, when an account that belongs to a single company needs to be split up into multiple business units with self-administration. An account can access all of the objects that belong to its sub-accounts.

To create a sub-account, follow these steps:

Make sure you are logged into the account, in which you want to create the sub-account.

  1. On the Toolbar, click New.

  2. From the drop down, select Sub-Account.

  3. In the Create New Sub-account section, fill in the name and an optional description.

  4. Click Save to finalise.

  5. Click Enable.

  6. Once the sub-account is enabled, it is automatically available as a sub-account of the account you are in.

Account Metadata

When you have created your account, you can apply metadata to that account by clicking the Metadata sub-tab, which is located in the account details screen.

When you click the Metadata sub-tab, several metadata fields are displayed. These fields deal with publish functionality, authentication, and analytics configuration for the account.

The following metadata fields are present for accounts:

Account Metadata Properties

Switching Accounts

  1. In the Dashboard tab, click your name located in the top-right corner of the screen.

  2. In the User Details section, click the Switch tab.

  3. In the Switch to Account field, select an account from the drop down.

  4. In the Workspace field, select a workspace.

  5. Click Go.

Adjusting the Theme

Once an account has been created, you can continue configuring it using the various sub-tabs located in the Details screen for the account. One of the most useful sub-tabs is the Theme sub-tab. This tab allows you to customise the Ooyala Flex console, so that it matches your organisation’s look and feel Image

Alternatively, click the Settings tab, and then select the Theme option from the toolbar. Image

To adjust the theme of your account:

  1. In the details screen for the account you wish to edit, click Edit.
  2. Click the Theme sub-tab, and click the Edit option.
  3. You can adjust the following areas:
  • Summary: Name, Description, and Company Name fields.

    • You can change the summary text by deleting the default text, and then entering new text. The Name and Company Name fields are mandatory, and must be filled in. Image
  • Links: Logo URL, Header Link URL, and Help Link URL.

    • You can change the links for the various fields by entering a valid URL. Image
  • Colors: Header Text, Header Background, Tabbed Navigation, Table Header Background etc.

    • Change the color for a particular area of Ooyala Flex by simply selecting the color from the colour picker, or entering a hexadecimal colour code. Image
  • Images: Login Logo, Main Logo, Client Splash Logo, Bookmark Icon, Client Logo

    • To add an image simply click the Choose File button next to the respective field, and select the image file. Image